The Power Of Saying Thank You
By Joanna L. Krotz
Reprinted with permission from
Microsoft Small Business Center
The wheels of business
revolve with such spin and speed these days that we roll right over
the courtesies. Who has time for quaint customs?
More to the point, who
can afford to let competitors rush onto the new and the next while
we slow down for pleasantries? You're in for a surprise. The advice
that follows, rest assured, is not some ubermom lecture about
society's loss of grace (not that I couldn't get into that). This is
about leveraging an underutilized edge in the marketplace.
Today, extending
old-time courtesies helps you stand out. Yes, boys and girls, saying
"thank you" has become a competitive advantage. So few people
express appreciation — a Lenox etiquette poll found that nearly five
out of every 10 people don't always say thanks — that remembering to
do so is a sales point of difference. It also goes a long way toward
forging the relationships that can turn into opportunities.
Here are fast and
affordable ways to show business gratitude, as well as tips about
timing and tactics. Your takeaway: Don't underestimate the power of
saying thanks.
1. Throw a bash that
boosts their business.
In New York, TelX, an
interconnection facility, invites all its vendors to an annual party
to say thanks. The event, called the "Customer Business Exchange,"
is held in a large hall with tables where participants can set up
demos or materials. TelX arranges for snacks and an open bar. The
party attracts about 400 telecom customers who get the opportunity
to network in a comfortable way. "Typically, millions of dollars of
deals are generated out of these events," says Rory Cutaia, TelX
chief executive.
2. Be warm and personal.
When was the last time
you wrote or received a handwritten note of thanks or even a
thank-you e-mail? Strictly in gratitude, mind you, not as prelude to
asking for something else. Customers and suppliers notice such
gestures. Depending on your business, the note can vary from
no-frills to fancy.
Joseph Ungoco runs
Brandwrangler, a boutique New York PR agency that specializes in
fashion and luxury goods. He says thank-you notes in his industry
are key to maintaining the personal relationships that support
business ones. But the look of the note must advance a company's
professional image. Recently, Ungoco ordered custom-designed
notepaper on heavy stock with a personal monogram. The envelopes are
expensively hand-lined to color-coordinate with his business cards.
"People in the fashion and lifestyle industry apply the same
standards to stationery they would to flowers. Hand-written is
imperative," he says.
3. But know that
timing counts.
On the other hand, for
most businesses, effective appreciation is less about cost or
creativity and more about courtesy. Getting a note or an e-mail out
right away — within 48 hours of whatever you're thanking for — is
more important than drop-dead stationery.
4. Pass along
compliments.
When you want to
express gratitude for something that's had successful ripple
effects, get the third party to send thanks. It creates a strong
incentive for your recipient to stay connected. In Orlando, Fla., a
nonprofit group called A Gift for Teaching provides free school
supplies to central Florida teachers. Over the past five years, it
has given $9 million worth of supplies to 278 schools. "The only
thing the organization asks of teachers is to write, or have their
students write, thank-you notes. It's been a great success," says
the group's former publicist, Kylene Petrin. This idea isn't limited
to nonprofits. Think about testimonials that could go out to
customers from employees, vendors and more.
5. Send value-added
appreciation.
"We maintain files of
articles we have written or that are relevant to our business
position," says Alex Ramsey, president of LodeStar Universal, a
business consultancy in Dallas. "We mail these out to treasured
clients or intriguing prospects." Whenever you come across a white
paper, industry report or competitive intelligence that you think a
customer or supplier might find enlightening, clip it and send it
along at the right moment. Of course, make sure these are timely.
But even if the client's already seen it, he or she will appreciate
that you're supporting his or her interests.
6. Consider when to
send for maximum impact.
At SureDeposit, a
company in Livingston, N.J., that manages rental securities for
landlords, customers and vendors get thanked for their business and
services on Valentine's Day. "The timing, well after the holiday
crush, allows the company to stand apart from the crowd," says
spokesperson Nina Dietrich. This year, SureDeposit sent out gifts of
gumball machines.
7. Be quirky.
Another way to make
customers remember you is with unique or unusual gifts. Judy Katz,
who runs a New York publishing PR firm, sends notes of thanks with
plush bird toys made by Wild Republic (found online and in stores
around the country). "Each has an authentic bird call. People go
ga-ga over them," says Katz. "It has really made a difference in my
business."
8. Appreciate
employees.
Saying thanks to
employees has several benefits. You build staff loyalty (and we all
know how much turnover can cost in time, money and stress). And you
increase productivity, which leads to customer greater satisfaction.
Yet few managers or business owners bother. A scant 10% of employees
report they have supervisors who say a daily "thank you" for a job
well done, according to a recent nationwide Maritz poll. More than
half of employees (55%) said they were thanked never, seldom or only
occasionally.
9. Thank your
complaining customers.
Research indicates that
the majority of dissatisfied customers don't bother to complain,
points out B. J. Gallagher, an HR training consultant based in Los
Angeles. They simply vote with their wallets and go elsewhere. That
means complaints are a valuable gift in providing a heads-up about
where to focus. "A customer who complains still wants to do business
with you, if you can make things right," says Gallagher. "So thank
him or her for giving you that chance and assure him that you want
to do everything you can to make him happy again."
10. Don't go over
the top.
If someone refers
significant business to you or is responsible for a healthy
percentage of your revenues, it's certainly appropriate to offer
thanks by way of an expensive treat, say, dinner at an upscale
restaurant or sports event tickets. Depending on the relationship,
you might invite the customer out for some R&R — a spa treatment or
golf. Just be honest about offering no-strings-attached thanks, and
don't try to pitch business or curry future favor, which will turn
the client right off. Of course, the definition of "significant"
varies with pricing and products. Freelance writer and publicist
Ruth Furman, based in Las Vegas, sends gifts for all referrals that
result in at least $500 worth of business. Otherwise, she says, "I
send small gifts even if the referral doesn't turn into anything
just to show my appreciation and increase the likelihood of more
referrals." The little thank yous include, for instance, a Starbucks
gift card, with her handwritten note that says: "Thanks a latte."
11. Feel the power.
Simple or complex,
e-mailed or mailed on expensive materials, saying "thank you" always
works. The only time its effectiveness fizzles is when you pretend
gratitude that you don't feel. "Thank yous need to be sincere and
on-brand," says William Arruda, a New York brand consultant.
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