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The
E-Mail You Save Can Be Held Against You
Reprinted with permission from the Microsoft Small Business Center
When it comes to e-mail, I'm a packrat. No, it is not true that I
still have the first e-mail I ever received. But I probably have my
first e-mail from the year 2000. In fact, I probably have all my
e-mails from the year 2000 and everything since then.
Why do I have all this stuff? I'm not sure, frankly. Maybe I was
concerned that I would be sued over some imaginary transgression and
would need an e-trail to prove my innocence. Or maybe I was vaguely
concerned about some legal requirement to save this stuff.
I'm not the only one doing this. Some of you have thousands of
e-mails, too. And you probably don't know why you're saving them,
either. Maybe you're worried about going to jail over some stupid
e-mail you can't find.
I'm hardly an expert in what e-mail documents and records to save,
so I talked to Donald Skupsky, the president of Information
Requirements Clearinghouse. He modestly describes himself as the
world's leading expert in this area. I also talked with Charles
Fine, a Phoenix attorney.
Here are some things to consider when you wonder whether or not to
save e-mail, particularly in light of the federal Sarbanes-Oxley Act
of 2002, which imposes more requirements on mostly public companies
to preserve records. Obviously, if you still have questions, talk to
a lawyer.
Read more
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The
Most Productive Article You Will Read this Quarter:
 How
to get Treatment for Email Overload
Corporate workers are now spending as much as 40% of their time
dealing with email. I personally have come to expect between 100 and
150 emails every business day. From the important, such as a new
customer requesting information to the mundane, such as an endless
chain of email discussions between colleagues. It's come to the
point where the issue can no longer be ignored. I've assembled a
list of tips that you can use to help keep the problem at bay, at
least until software catches up and solves the issue for us.
1. Get a search tool on your PC or notebook, RIGHT
NOW. The three leaders are
Google Desktop Search ,
Windows Desktop Search, or my personal favorite,
X1 by Yahoo. These tools index all of the emails,
files, pictures, documents, etc. on your hard drive in
advance. When you search for them, the files that match
whatever you search for get called up instantly and
update as fast as you can type or delete another letter.
Read
more |
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Leveraging Technology Mitigates Risks,
Controls Costs and Helps Meet
Demands of Growing Businesses
 As
a small business expands, the need to manage this growth with
updated technology should rate high on a company’s list of
priorities. Should an organization experience rapid growth in a
short period of time and fail to advance its technology to meet
these new demands, the business owner may face significant
challenges in the future, including loss of revenues, waning market
share and adverse customer perceptions.
Incorporating the following tips into the company business plan will
help ensure a smooth transition.
Read more |
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Technology Solution Wish List Suggestions 2008
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During
this time of year many businesses are working hard to develop their
budget or technology “wish list” for the coming year. I have spoken
with many businesses over the last couple of months and have
compiled a common list of technology solutions that are being
budgeted for 2008. Take a look at the list and consider whether you
may have overlooked any of these items. |
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Microsoft Licensing – How is your license count? Are you up
to date? One of the primary licenses that need to be updated at most
businesses is your Office Suite. When considering purchasing Office
licenses, think about purchasing open licenses as opposed to the
license (OEM) that can be purchased with a new PC. There are several
advantages to purchasing an open license such as the ability to move
the license to another PC in the event the original system is
retired, the ability to purchase upgrade protection for two years on
open licenses, and Microsoft offers cash back or service credits
with ITSolutions as an
incentive. Businesses are not fully aware of the cost advantage of
this option or the ease of management with this licensing model.
Contact ITSolutions for more
information.
For more
suggestions read on |
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Beyond the Firewall
As a
new breed of professional hacker emerges,
companies are finding new tools to protect their
networks
Breaches of corporate computer security have
reached epidemic proportions. So far this year,
more than 270 organizations have lost sensitive
information like customer credit-card or
employee Social Security numbers—and those are
just the ones that have disclosed such incidents
publicly.
While lost laptops and misplaced or misdirected
files are partly to blame, many breaches have a
more sinister culprit: the professional hacker.
There's a thriving black market for the kind of
information companies keep about their customers
and employees. Hackers can sell a credit-card
number for up to $5 or a Social Security number
for up to $7, and a bank-account number can be
worth as much as $400, according to Symantec
Corp., a provider of computer-security software
based in Cupertino, Calif. This has led to an
increase in the number of hackers and to
more-sophisticated attacks.
Read more |
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“If there is no wind, row.”
---Latin proverb
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