|
The Power Of Saying Thank You
The
wheels of business revolve with such spin and speed these days that
we roll right over the courtesies. Who has time for quaint customs?
More to the point, who
can afford to let competitors rush onto the new and the next while
we slow down for pleasantries? You're in for a surprise. The advice
that follows, rest assured, is not some lecture about society's loss
of grace (not that I couldn't get into that). This is about
leveraging an underutilized edge in the marketplace.
Today, extending
old-time courtesies helps you stand out. Yes, boys and girls, saying
"thank you" has become a competitive advantage. So few people
express appreciation — a Lenox etiquette poll found that nearly five
out of every 10 people don't always say thanks — that remembering to
do so is a sales point of difference. It also goes a long way toward
forging the relationships that can turn into opportunities.
Here are fast and
affordable ways to show business gratitude, as well as tips about
timing and tactics. Your takeaway: Don't underestimate the power of
saying thanks.
1. Throw a bash that
boosts their business.
In New York, TelX, an interconnection facility, invites all its
vendors to an annual party to say thanks. The event, called the
"Customer Business Exchange," is held in a large hall with tables
where participants can set up demos or materials. TelX arranges for
snacks and an open bar. The party attracts about 400 telecom
customers who get the opportunity to network in a comfortable way.
"Typically, millions of dollars of deals are generated out of these
events," says Rory Cutaia, TelX chief executive.
2. Be warm and
personal.
When was the last time you wrote or received a handwritten note of
thanks or even a thank-you e-mail? Strictly in gratitude, mind you,
not as prelude to asking for something else. Customers and suppliers
notice such gestures. Depending on your business, the note can vary
from no-frills to fancy.
Joseph Ungoco runs
Brandwrangler, a boutique New York PR agency that specializes in
fashion and luxury goods. He says thank-you notes in his industry
are key to maintaining the personal relationships that support
business ones. But the look of the note must advance a company's
professional image. Recently, Ungoco ordered custom-designed
notepaper on heavy stock with a personal monogram. The envelopes are
expensively hand-lined to color-coordinate with his business cards.
"People in the fashion and lifestyle industry apply the same
standards to stationery they would to flowers. Hand-written is
imperative," he says.
3. But know that
timing counts.
On the other hand, for most businesses, effective appreciation is
less about cost or creativity and more about courtesy. Getting a
note or an e-mail out right away — within 48 hours of whatever
you're thanking for — is more important than drop-dead stationery.
4. Pass along
compliments.
When you want to express gratitude for something that's had
successful ripple effects, get the third party to send thanks. It
creates a strong incentive for your recipient to stay connected. In
Orlando, Fla., a nonprofit group called A Gift for Teaching provides
free school supplies to central Florida teachers. Over the past five
years, it has given $9 million worth of supplies to 278 schools.
"The only thing the organization asks of teachers is to write, or
have their students write, thank-you notes. It's been a great
success," says the group's former publicist, Kylene Petrin. This
idea isn't limited to nonprofits. Think about testimonials that
could go out to customers from employees, vendors and more.
5. Send value-added
appreciation.
"We maintain files of articles we have written or that are relevant
to our business position," says Alex Ramsey, president of LodeStar
Universal, a business consultancy in Dallas. "We mail these out to
treasured clients or intriguing prospects." Whenever you come across
a white paper, industry report or competitive intelligence that you
think a customer or supplier might find enlightening, clip it and
send it along at the right moment. Of course, make sure these are
timely. But even if the client's already seen it, he or she will
appreciate that you're supporting his or her interests.
6. Consider when to
send for maximum impact.
At SureDeposit, a company in Livingston, N.J., that manages rental
securities for landlords, customers and vendors get thanked for
their business and services on Valentine's Day. "The timing, well
after the holiday crush, allows the company to stand apart from the
crowd," says spokesperson Nina Dietrich. This year, SureDeposit sent
out gifts of gumball machines.
7. Be quirky.
Another way to make customers remember you is with unique or unusual
gifts. Judy Katz, who runs a New York publishing PR firm, sends
notes of thanks with plush bird toys made by Wild Republic (found
online and in stores around the country). "Each has an authentic
bird call. People go ga-ga over them," says Katz. "It has really
made a difference in my business."
8. Appreciate
employees.
Saying thanks to employees has several benefits. You build staff
loyalty (and we all know how much turnover can cost in time, money
and stress). And you increase productivity, which leads to greater
customer satisfaction. Yet few managers or business owners bother. A
scant 10% of employees report they have supervisors who say a daily
"thank you" for a job well done, according to a recent nationwide
Maritz poll. More than half of employees (55%) said they were
thanked never, seldom or only occasionally.
9. Thank your
complaining customers.
Research indicates that the majority of dissatisfied customers don't
bother to complain, points out B. J. Gallagher, an HR training
consultant based in Los Angeles. They simply vote with their wallets
and go elsewhere. That means complaints are a valuable gift in
providing a heads-up about where to focus. "A customer who complains
still wants to do business with you, if you can make things right,"
says Gallagher. "So thank him or her for giving you that chance and
assure him that you want to do everything you can to make him happy
again."
10. Don't go over
the top.
If someone refers significant business to you or is responsible for
a healthy percentage of your revenues, it's certainly appropriate to
offer thanks by way of an expensive treat, say, dinner at an upscale
restaurant or sports event tickets. Depending on the relationship,
you might invite the customer out for some R&R — a spa treatment or
golf. Just be honest about offering no-strings-attached thanks, and
don't try to pitch business or curry future favor, which will turn
the client right off. Of course, the definition of "significant"
varies with pricing and products. Freelance writer and publicist
Ruth Furman, based in Las Vegas, sends gifts for all referrals that
result in at least $500 worth of business. Otherwise, she says, "I
send small gifts even if the referral doesn't turn into anything
just to show my appreciation and increase the likelihood of more
referrals." The little thank yous include, for instance, a Starbucks
gift card, with her handwritten note that says: "Thanks a latte."
11. Feel the power.
Simple or complex, e-mailed or mailed on expensive materials, saying
"thank you" always works. The only time its effectiveness fizzles is
when you pretend gratitude that you don't feel. "Thank yous need to
be sincere and on-brand," says William Arruda, a New York brand
consultant.
|